Custom House Agent for IIT Bhilai Import Customs Clearance

Work Description - Engagement Of Custom House Agent For Customs Clearance Of Import Consignments At Iit Bhilai

The Indian Institute of Technology Bhilai (IIT Bhilai), a Central Government Ministry/Department, through its Registrar, invites sealed online tenders from eligible and experienced Custom House Agents (CHA) for the customs clearance of import consignments. This Open Tender, identified by reference number IITBh/CHA/S and P/2026-27/046, falls under the category of Services, specifically Customs Clearance and Freight Forwarding, with the period of engagement set for 365 days. The primary location for service delivery will be IIT Bhilai, Dist. Durg, Chhattisgarh. Prospective bidders are required to adhere to a two-cover bidding system, encompassing both technical/pre-qualification/fee/EMD details and a separate financial bid. The tender was e-published on July 9, 2026, at 06:55 PM, and documents can be downloaded from this date until July 27, 2026, at 03:00 PM. A mandatory online pre-bid meeting will be conducted via Google Meet on July 14, 2026, at 03:00 PM to address any queries. Bid submission commences on July 17, 2026, at 10:00 AM and closes on July 27, 2026, at 03:00 PM. Technical bids will be opened online via CPPP on July 28, 2026, at 03:30 PM, with all submitted bids remaining valid for 180 days. A non-refundable Tender Fee of INR 1,000 is mandatory for all applicants and is payable to "Director IIT Bhilai" at Bhilai (no exemption allowed for the tender fee). Additionally, an Earnest Money Deposit (EMD) of INR 30,000 is required, payable to "Director IIT Bhilai" at Bhilai. EMD exemption is permissible for eligible entities (e.g., MSMEs) upon submission of appropriate Bank Guarantee/Surety Bond or exemption certificates. EMD payments can be facilitated via Direct Credit, RTGS, NEFT, FDR, or Bank Guarantee. Applicants must submit comprehensive documentation within the stipulated covers. The technical bid cover requires proof of Tender Fee and EMD payment (or exemption certificate), scanned copies of registration, OEM/authorized dealer certificates, details of pre-eligibility, past work orders, and annual turnover for the last three financial years. Scanned signed copies of Annexures A to G (as applicable), the technical bid, compliance statements, offer terms and conditions, and any other relevant documents or product information brochures are also essential. The financial bid, including any price bifurcation documents, must be submitted separately in the second cover, preferably in .xls format.