Comprehensive Audio Video Conference System Installation and Equipment Procurement

Work Description - NA

This tender, originating from the Department of Defence Research & Development, Ministry of Defence, and issued by the Office of DG (MSS) in Hyderabad under Bid Number GEM/2026/B/7993560, seeks a comprehensive Audio Video Conference Setup. The bid is open from 03-09-2026 at 6:21 PM and closes on 14-09-2026 at 9:00 AM. The core requirement is to procure a complete solution encompassing essential audio and visual conferencing equipment, with a total quantity of 52 units. This includes Digital Delegate Discussion Units with removable microphone capabilities, Digital Chairman Discussion Units also featuring removable microphones, and 400mm gooseneck microphones with screw lock connectors. The setup further demands a Central Conference Controller with recording and web server functionality, a projector, a height-adjustable ceiling mount bracket, a 120-inch motorized screen, a 75-inch interactive display, and a 75-inch digital signage system. Additionally, the tender calls for a motorized 21.5-inch touch monitor, a wireless presentation and conferencing unit, and various HDMI cables of differing lengths (3m, 15m, 10m). Supporting connectivity, a USB 3 active extension cable and a 5m USB to C cable are specified, alongside an 8x8 Matrix Switcher and a Digital Podium. This detailed Bill of Quantities (BOQ) outlines a critical infrastructure upgrade for effective communication and collaboration within the Ministry.