Comprehensive Event Services for Medical Camp and Ex-Servicemen Welfare Program

This tender, originating from the Department of Military Affairs under the Ministry of Defence, specifically through the Indian Army, invites comprehensive bids for a multifaceted event. With Bid Number GEM/2026/B/8002403, this opportunity, commencing on 05-10-2026 at 6:30 PM and concluding on 26-10-2026 at 7:00 PM, seeks proposals for a range of services critical to its execution. The scope of work encompasses the creation and display of printed materials, specifically 4 x 3 feet posters and 10 x 5 feet flex banners. Furthermore, the tender calls for the organization of a medical camp featuring basic medicines and health check-ups, alongside the comprehensive preparation of the venue, including a tent and stage setup for an estimated 2500 individuals, with seating and decoration requirements. Essential technical infrastructure is also a key component, with the hiring of a PA system, an LED screen, a generator, 12 large speakers, 10 microphones, and 4 LED screens. Catering services are vital, including refreshments (tea, coffee, soft drinks, and biscuits) at Rs. 50 per head and meals at Rs. 100 per head for the 2500 participants. The tender also addresses logistical needs through the hiring of 5 buses for transportation of Ex-Servicemen (ESMs) and local conveyance. Support for ESMs extends to welfare assistance material and mementos for 550 individuals at Rs. 500 each. Additionally, the provision of cultural programs and community engagement activities are sought, along with advertising across local and social media platforms. A provision for contingency and miscellaneous expenses is also included within this extensive tender, with a total quantity of 612 items/services to be procured.