IREPS, which was introduced in 2009, has completely changed how the Indian Railways acquire supplies and services. With its replacement of the manual tendering procedure, bidders nationwide can now participate in a more open and fair process. These days, IREPS effectively supports the acquisition of a wide range of goods and services, from crucial supplies for railroads to the creation of significant infrastructure projects.
The Indian Railways offers a user-friendly online platform that enables suppliers and vendors nationwide to take part in a range of projects. Knowing the nuances of IREPS tenders can open up interesting chances for growth and collaboration, regardless of how experienced your company is.
1. Accessing the IREPS Portal
To begin with, you need to use either Microsoft Edge or Internet Explorer to open the IREPS portal. Follow these steps:
- Visit the IREPS website.( https://ireps.gov.in/ )
- Click on the “Login” button and then select the “e-Tender” option.
- Enter your user credentials (username and password) and proceed to log in.
Class 3 Digital Signature Certificate: A valid Class 3 digital signature is mandatory for registration on the IReps platform. If you don’t already have one, you can apply for it by visiting the URL provided in the video description.
2. Searching for the Tender
Once you’re logged in, follow these steps:
- On the dashboard, click the “Search Tender” button.
- Select the relevant organization (e.g., NWR – North Western Railway) and department (Engineering).
- Specify the location (Example: Jaipur Division), and select the next 3 months to view upcoming tenders.
- Click “Show Results” to view the tenders available for your division.
3. Tender Documentation and Requirements
Before proceeding with bid submission, you must ensure you have all the required documents. Typically, for tenders under ₹50 lakh, the following documents are required:
- Aadhar Card
- PAN Card
- GST Registration Certificate
- Cancelled Cheque
- Turnover Certificate (if applicable)
- Affidavit of Declaration (with seal and signature)
- Work Experience Certificates (if applicable)
- Audit Reports (if any)
Additionally, annexures (Annexure A, B, etc.) need to be filled and attached based on the nature of your business (e.g., sole proprietorship). Review all tender-related documents carefully and organize them into a folder for easy access.
4. Bid Submission Process
To start the bidding process:
- View and Verify Documents: You can click the “View Tender Document” button to review the tender details, including the NIT (Notice Inviting Tender), tender value, and required EMD. For example, if the tender value is ₹36,55,495, the EMD might be around ₹73,100.
- Attach Required Documents: After reviewing, start uploading the required documents individually. Click the “Upload Document” button, select the file from your computer, and digitally sign it.Note: All mandatory documents, such as work experience, turnover details, and machinery lists, are uploaded.
- EMD Deposit: You must deposit the Earnest Money Deposit (EMD) online. You will be redirected to the State Bank of India (SBI) payment gateway on the portal. After successfully depositing the EMD, proceed with the tender submission. Tip: If you face any errors like session expiration, don’t worry. Simply log in again, as the EMD will have already been deposited.
5. Final Bid Submission
Once all the documents are uploaded and the EMD is paid, proceed with the following steps:
- Click the Bid Process button and begin clearing all sections by attaching the necessary documents.
- Review your final offer. For example, if the tender value is ₹36,55,495, you can submit a bid either above, below, or at par with the tender value.
- After filling out the bid, click the “Submit Offer” button.
Finally, the system will show “Bid Submitted Successfully.” You can review the submission details and check the bid opening date.
6. Revising or Modifying Bids
If you need to make changes to your submitted bid (e.g., upload missing documents or change rates), the IREPS portal allows you to revise your bid. Log back in, go to the “Revise Bid” section, make the necessary adjustments, and resubmit.
Conclusion
Filing a tender on the IREPS portal, can be easy if you follow the process systematically. Make sure you have all the required documents ready, deposit the EMD online, and ensure that your bid is submitted before the due date. Always double-check your documents and rates to avoid any discrepancies. We at TenderShark assist you in discovering IREPS tenders easily on your fingertips; just check Ministry of Railway Tender| TenderShark to keep yourself a step ahead while exploring the opportunity.
